Plumbing Invoice Template
Download free plumbing invoice templates for PDF, Word & Excel. Create professional invoices in 60 seconds with parts & labor tracking.
Download Free Plumbing Invoice Template
Get Your Free Plumbing Invoice Template
Download in your preferred format. Customize with your logo, colors, and business details. Start invoicing professionally in minutes.
Microsoft Word
Easy to customize, add your logo
Microsoft Excel
Auto-calculate totals and taxes
Plumbing Invoice Template Variations
Choose from multiple professional designs. Customize colors, add your logo, and make it yours.
Bold
Artistic accent design
Classic
Professional classic design
Modern
Modern clean design
No signup required. Create and download instantly.
You just crawled out from under a kitchen sink after replacing a garbage disposal. Your hands are wet, the homeowner is asking about payment, and your phone is buzzing with an emergency call about a burst pipe across town. Creating a professional invoice should not slow you down.
Plumbing work demands invoicing that handles the unique realities of the trade: emergency calls at 2 AM, parts pulled from your truck inventory, labor rates that vary by job type, and service locations that differ from billing addresses. A handwritten invoice or vague email saying “plumbing services - $350” invites questions, delays payment, and fails to document the warranty coverage your clients expect.
We created this comprehensive plumbing invoice template guide to help plumbers bill professionally and get paid faster. Whether you are a solo plumber handling residential service calls or running a multi-truck commercial operation, you will find everything you need to invoice like a pro.
What to Include in a Plumbing Invoice
A professional plumbing invoice must address the specific requirements of the trade: licensing compliance, proper documentation of service locations, clear separation of parts and labor for tax purposes, and warranty terms that protect both you and your customer.
Required Sections for Plumbing Invoices
| Section | Required? | Why It Matters for Plumbing |
|---|---|---|
| Invoice Identification | Required | Track service calls, link to work orders, reference for repeat customers |
| Business Information | Required | Plumbing license number, bonding, insurance—legally required in most states |
| Client Information | Required | Property owner or billing contact (often different from service location) |
| Service Location | Required | Job site address—critical for property managers, landlords, commercial clients |
| Line Items Breakdown | Required | Parts, labor, service call fees—separated for transparency and tax compliance |
| Pricing Summary | Required | Parts subtotal, labor subtotal, service fees, total due |
| Tax Information | Varies | Parts typically taxed; labor often exempt—varies by state |
| Payment Methods | Required | On-site payment options essential for residential work |
| Terms & Conditions | Recommended | Warranty on workmanship, parts return policy, liability limitations |
| Permit Numbers | Situational | Required for major work; documents compliance with plumbing codes |
| Fixture/Equipment Details | Recommended | Model numbers, serial numbers for water heaters and fixtures installed |
| Warranty Information | Recommended | Labor warranty period, parts manufacturer warranty details |
Plumbing-Specific Fields Explained
Service Location/Job Site Address
Unlike retail businesses where the billing and service address are the same, plumbing work often involves different locations. A property manager may be billed at their office for work performed at a rental property. Always include both the billing address and service location on your invoice.
Parts vs. Labor Breakdown
Plumbing invoices must separate parts and labor for several reasons. Tax treatment differs in most states—parts are typically subject to sales tax while labor is often exempt. Customers expect to see what they are paying for parts versus your expertise. This separation helps during warranty claims when you need to identify whether an issue is parts-related or installation-related.
Permit Numbers
Major plumbing work requires permits in most jurisdictions. Water heater installations, repipes, sewer line replacements, and new construction plumbing all typically require permits. When you perform permitted work, include the permit number on your invoice.
Warranty Information
Professional plumbing invoices should specify warranty terms. Standard practice is one year on workmanship with manufacturer warranties on parts. Be specific: “Labor warranty: 1 year from installation date. Parts warranty: per manufacturer terms.”
Understanding the Plumbing Industry Landscape
Market Overview
The U.S. plumbing industry generates over $130 billion annually, employing approximately 500,000 plumbers across residential, commercial, and industrial sectors. The industry continues to grow at 4-5% per year, driven by new construction, aging infrastructure requiring replacement, and increasing demand for water-efficient fixtures.
Business Models in Plumbing
Residential Service and Repair focuses on homeowner service calls: clogged drains, leaky faucets, running toilets, water heater issues, and emergency repairs. Invoicing is typically per-call with payment expected at completion.
Emergency Services demand immediate response. Burst pipes, sewer backups, and no-hot-water situations command premium rates—often 1.5x to 2x standard rates—for after-hours availability.
New Construction plumbers typically operate under general contractors with invoicing following draw schedules with progress payments at rough-in, top-out, and final trim.
Commercial and Maintenance Contracts serve restaurants, hotels, apartment buildings, and office complexes with ongoing service contracts.
Create Plumbing Invoices in Under 60 Seconds
Pronto Invoice was built for field service professionals who need to invoice on-site, not back at the office.
The 5-Step Promise
Select your client, add parts and labor, enter payment details, add job notes, and send. Invoice in your service van between calls, at the job site before you leave, or in a parking lot on your way to an emergency.
Works Offline—Even in Basements and Crawl Spaces
Plumbing work happens where cell signals do not reach. Pronto Invoice works completely offline. Create your invoice with zero connectivity, and it syncs automatically when you are back online.
Plumbing-Specific Features
- Parts and Labor Tracking: Separate line item categories with automatic subtotals
- Service Call Fee Automation: Add your standard service call or diagnostic fee with one tap
- Photo Attachments: Document work with before/after photos attached to invoices
- Warranty Tracking: Set warranty periods and get notified of upcoming expirations
- Customer History: View past service calls for repeat customers instantly
Get Paid Before You Leave the Job
Accept credit cards, debit cards, and ACH bank transfers directly from your invoice. Customers receive a professional invoice with a “Pay Now” button. One tap and you are paid—before you load your tools back in the truck.
Plumbing Invoicing Best Practices
Invoice Immediately After Job Completion
Present your invoice on-site before leaving while work is fresh in customer's mind. Mobile invoicing apps make this simple—create and send professional invoices from your phone in under 60 seconds.
Itemize Parts and Labor Separately
Never combine parts and labor into a single line item. Separate them for tax compliance, customer transparency, and warranty documentation.
Include Service Location Address
Document where work was performed, not just who is paying. Critical for property managers, landlords, and commercial clients with multiple locations.
Document Warranty Terms Clearly
Specify your warranty coverage on every invoice. Standard plumbing practice is one-year workmanship warranty with parts covered by manufacturer warranties.
Offer Multiple Payment Options
Accept credit cards, debit cards, and digital payments on-site. Immediate payment options can increase on-site collection by 50% or more.
Frequently Asked Questions
A professional plumbing invoice should include your business name and contact info, plumbing license number (required in most states), invoice number and date, customer billing address, service location address, itemized parts and labor, service call fees, pricing summary with taxes, payment terms, and warranty information. For permitted work, include permit numbers.
Most plumbers use three pricing elements: service call fee ($50-150), hourly labor rate ($75-150/hour), and parts with markup (25-50% above cost). For example, a 2-hour repair with $75 service fee, $100/hour labor, and $80 in parts at 40% markup totals $387 plus taxes.
Sales tax varies by state, but generally materials and parts are taxable while labor is often exempt. This is why separating parts and labor matters for tax compliance. Consult your state's department of revenue for specific requirements.
Related Invoice Templates
Start Creating Professional Plumbing Invoices Today
Join thousands of professionals who use Pronto Invoice to get paid faster. Create your first invoice in under 60 seconds.
This guide is for informational purposes only and does not constitute legal or tax advice.